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Documentation Version Mismatch

Ensuring that all team members are using the same version of documentation is critical for the success of any project. Mismatches can lead to significant delays and financial losses. Below is an example illustrating this issue.

Example Scenario: Construction Project

Imagine a construction project relying on two sets of crucial documents:

  • Architectural Drawings: These define the overall design and specifications of the building.
  • Material Orders: These detail the specific types and quantities of materials needed for construction.

Inconsistent Versions:

  • Let's say the architectural drawings undergo revisions (Version 2) that specify a different type of window than originally planned (Version 1).
  • However, the material orders (still referencing Version 1) list the windows from the initial design.
Ilustration: Documentation Version Mismatch

Consequences

When construction begins, the wrong windows are delivered based on the outdated material orders. This leads to:

Prevention

To avoid such issues, consider the following measures: